Terms of Service

By creating an account, signing a subscription order, or otherwise using Weed POS, you agree to these Terms of Service on behalf of your dispensary. If you do not agree, do not use the service. Only representatives authorized to bind your business may accept these terms.

Your subscription order is the order form or subscription agreement you sign with us. It sets your plan, locations, fees and any terms we negotiate with you. If it says something different from these terms, the subscription order controls.

Our Privacy Policy explains how we handle personal information in connection with the service.

• Read the Privacy Policy

Weed POS provides a cloud-based point-of-sale and retail operations platform tailored to Oklahoma OMMA-licensed cannabis dispensaries. The service includes the modules described on weedpos.us (POS, METRC compliance, inventory, loyalty, customer segments, deals, calendar, HR, expenses, and reports) together with implementation, support, and ongoing updates as outlined in your subscription order.

We release updates and improvements as part of the service, and features may change over time. If we plan to retire a feature or materially reduce what the service does, we will tell active operators in advance.

Support channels, hours and any uptime commitment for your plan are described in your subscription order.

Weed POS is for dispensaries that hold a current OMMA commercial license. You must keep that license in good standing for every location in your subscription order, and tell us promptly if a license is suspended, revoked or allowed to expire.

• Give each authorized user their own login and the role that fits their job. Logins must not be shared.
• You are responsible for what your users do in the platform and for all activity under your accounts.
• Keep passwords and devices secure, and tell us right away at support@weedpos.us if you suspect unauthorized access.
• Keep your business and billing contact details accurate so our notices reach you.
• You provide the internet connection and point-of-sale hardware the service runs on. We can help you choose a setup.

We grant you a limited, non-exclusive, non-transferable, revocable license to access and use Weed POS for the operation of your licensed dispensary during the term of your subscription. The license is bound to the locations identified in your subscription order; using Weed POS at unlicensed locations is prohibited.

You agree to use Weed POS only for lawful cannabis retail operations that comply with Oklahoma law and OMMA program rules. You will not:

• Attempt to reverse-engineer the service.
• Interfere with the integrity or performance of the platform.
• Use the service to transmit malware.
• Misuse patient or employee data accessible through the system.
• Resell, sublicense or share access with anyone outside your dispensary.
• Use the service to build a competing product.
• Send unlawful or unsolicited messages through the service.

Fees are stated in your subscription order. Unless otherwise agreed, fees are billed monthly and due within 14 days of invoice. Late balances accrue interest at the lower of 1% per month or the maximum permitted by law. All fees are exclusive of applicable taxes, which are your responsibility.

If you change plans, the new fees apply from your next billing cycle.

Your subscription starts on the date in your subscription order. Unless that order sets a fixed term, the subscription runs month to month and you can cancel at any time by giving us 30 days' written notice. Fees remain payable through the end of the notice period.

If your subscription order sets a fixed term, such as an annual plan, the renewal and cancellation terms in that order apply.

You retain ownership of all data your dispensary generates within Weed POS. We process that data solely to provide and improve the service, and as described in our Privacy Policy.

Where that data includes personal information about your patients, caregivers and staff, we act as your service provider. We handle it on your instructions, do not sell it, and do not use it for our own marketing.

You are responsible for the accuracy of the data you enter and for giving your patients and staff any privacy notices the law requires.

We may compile statistics that do not identify you, your staff or your patients, such as uptime, feature usage and overall transaction volumes, and use them to run and improve the service. We do not use your dispensary's data to train third-party AI or machine-learning models without your written consent.

On termination you may export your data within the window specified in your subscription order. We will assist with reasonable migration requests at no additional cost.

Oklahoma rules require licensed dispensaries to keep most records for at least seven years. Keeping those records after you leave Weed POS is your responsibility, so export your data before the deletion window closes.

If you use Weed POS to send receipts, loyalty updates or offers to patients, you are the sender and you decide what goes out. You agree to:

• Get each patient's consent before sending promotional texts or emails, in the form the law requires, including the Telephone Consumer Protection Act and the CAN-SPAM Act.
• Honor opt-out requests promptly.
• Keep message content within Oklahoma's medical marijuana advertising rules.

The platform sends promotional messages only to patients recorded as opted in. Recording that consent accurately is your responsibility.

Weed POS is built to support OMMA compliance, but you remain responsible for the legal operation of your dispensary, including license validity, employee training, and the accuracy of information you submit through the service. We do not provide legal advice; nothing in the service constitutes a substitute for counsel licensed in Oklahoma.

Weed POS connects to services run by others, including Metrc, Leafly and payment processors. When you enable an integration, you authorize us to exchange the data it needs. Those services are provided under their own terms, and we are not responsible for their availability, changes or errors.

Card and debit payments are processed by third-party payment processors, and their terms apply to those transactions.

Each of us may see non-public information that belongs to the other, such as pricing, business plans, security details and dispensary records. The party receiving it will use it only to perform this agreement, protect it with reasonable care, and share it only with staff and contractors who need it and are bound to keep it confidential.

This does not cover information that is public, was already known to the receiving party, was developed independently, or was lawfully received from someone else. If the law requires disclosure, the receiving party will give the other notice first where it is allowed to.

We own Weed POS, including the software, design, documentation and our trademarks. These terms give you a right to use the service, not ownership of it. You own your dispensary's data and your own trademarks.

If you send us ideas or suggestions about the service, we may use them without restriction or payment.

We may suspend access for non-payment, suspected fraud, or violation of these terms, with reasonable notice where practical. Either party may terminate the subscription for material breach if the breach is not cured within 30 days of written notice.

When a subscription ends, your access to the service ends apart from the data export described under Your data, and fees accrued up to the end date remain payable. Terms that by their nature should continue, including fees owed, confidentiality, the warranty disclaimer, the limitation of liability, indemnification and governing law, survive termination.

The service is provided on an 'as is' and 'as available' basis. To the maximum extent permitted by law we disclaim implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the service will be uninterrupted or error-free, although we take reasonable steps to maintain availability.

To the maximum extent permitted by law, neither party will be liable for indirect, incidental, consequential, special, or punitive damages, including lost profits or lost data, arising from this agreement. Aggregate liability for direct damages is capped at the fees you paid us in the 12 months before the event giving rise to the claim.

You will defend and indemnify Weed POS against third-party claims, including regulatory actions, that arise from the operation of your dispensary, the data you put into the service, the messages you send through it, or your breach of these terms or the law.

We will defend and indemnify you against third-party claims that the Weed POS software, used as these terms allow, infringes that party's intellectual property rights.

The party asking for protection must give prompt written notice of the claim, let the other party control the defense and settlement, and cooperate reasonably. Neither party may settle a claim in a way that admits fault on the other's behalf without its consent.

The limits in the Limitation of liability section apply to these obligations.

These terms are governed by the laws of the State of Oklahoma, without regard to its conflict-of-law principles. The parties consent to exclusive jurisdiction in the state and federal courts located in Oklahoma County, Oklahoma.

• Entire agreement. These terms, your subscription order and our Privacy Policy are the whole agreement between us about the service and replace earlier discussions.
• Assignment. Neither party may transfer this agreement without the other's written consent, except to a successor in a merger, acquisition or sale of substantially all of its business.
• Events outside our control. Neither party is liable for delay or failure caused by events beyond its reasonable control, such as natural disasters, power or internet outages, or outages of state systems like Metrc. This does not excuse payment of fees already due.
• Notices. We send notices to the email address on your account. Send notices to us at support@weedpos.us.
• Severability and waiver. If a court finds part of these terms unenforceable, the rest stays in effect. Choosing not to enforce a term on one occasion does not waive it.
• Relationship. We are independent businesses. Nothing in these terms creates a partnership, agency or employment relationship.

We may update these terms when our service or legal obligations change. Material changes will be communicated to active operators by email at least 14 days before they take effect. Continued use after the effective date constitutes acceptance of the revised terms.

Questions about these terms should be directed to support@weedpos.us.

• Email support@weedpos.us
• Contact page